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NGO job vacancy: admin assistant with CARE International in Zimbabwe

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Administration Assistant: CARE International in Zimbabwe
Deadline: 26 September 2013

Position Code: AEP-ADA 13
Program: Anticipated Emergency Program
Duty station: Masvingo

Job summary
The Administration Assistant will provide reception and secretarial services and any Administrative functions that may be delegated to her from time to time, under the supervision of the Administration Officer.

Key duties and responsibilities
-Receive telephone calls and visitors in a professional manner, referring them to relevant staff and deals with visitor/caller enquiries
-Ensure that the reception area is clean and presentable
-Record keeping and filing
-Monitoring Usage of Office Machines
-Mail Receipts and Delivery
-Locates and extracts telephone/ cell-usage information from specified sources for use by staff
-Manage stationery in liaison with Administration Officer
-Organise conferences, meetings and functions: booking Boardrooms and ensuring that all required material is available and in working condition

Qualifications and experience
-5 ‘O’ Levels including English Language
-A certificate in administration or secretarial studies
-3 years experience in secretarial or administration position or similar
-Must be computer literate: basic knowledge and experience with WORD, EXCEL, e-mail and Internet services
-Very good organizing skills
-Very good public relations, communication and interpersonal skills
-Must be able to work under pressure and
-Knowledge of switchboard operation.

To apply
Interested and qualified applicants can send their Curriculum Vitae and Application Letters by the 26th of September 2013 quoting the position code on the subject for email applications to:

The Human Resources Manager
CARE International in Zimbabwe
8 Ross Avenue

Or: vacancies [at] carezimbabwe [dot] org

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