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NGO job vacancies in Zimbabwe

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Work in and for Zimbabwe. Help grow our nation. Check out the vacancies below. If you’d like to receive this sort of information, as well as civic and human rights updates, by email each week drop us a note saying “subscribe” to info [at] kubatana [dot] net

Please note that the job vacancies we carry are related to the NGO and civil society sectors only.

Five (5) Administration Clerks: Cordaid
Deadline: 3 February 2012

The Ministry of Health and Child Welfare (MoHCW) and the World Bank have appointed an international NGO, Cordaid, to manage the Results Based Financing (RBF) program, in close partnership with the MoHCW and the World Bank. Cordaid has established an office in Harare that will roll-out the program in close collaboration with the MOHCW. Cordaid is recruiting suitably qualified Administration Clerks – 5 positions – one Admin Clerk is required per each duty station.

Duty station: Chinhoyi, Gweru, Mutare, Masvingo, Bulawayo
Reporting to: Local Purchasing Unit Coordinator

Purpose of the position: The administration person supports the administrative function of the LPU district offices.

Key Responsibilities and Accountabilities

-Office management assistance: Assist in efficient and effective running of the LPU District office
-Administration: Assist in updating the assets inventory/register, management of the properties and lease agreements and oversee the vehicle management
-Programme Team supportive functions: Provide secretarial and administrative support services to Programme staff
-Petty Cash Management: To be responsible for the monthly office petty cash, ensuring all paper work is completed and all expenditure is accounted
-Office maintenance: Clean and tidy the office at all times
-Any other duties as and when required and may be assigned by the line manager.

Qualifications and Skills
Diploma in Accounting, Finance and/or administration and/or Secretarial. At least 2 years of progressively responsible secretarial and administrative experience. Experience in the use of computers and office software packages (MS Word, Excel, etc.). Fluency in English and one local language, both oral and written. Ability to ride a motorbike will be an added advantage.

Contract duration: one year (probation period three months) with the intention to extend for a longer period subject to performance and continuation of the program.

Applications including a motivation letter and extensive CV in English, including the contact details of at least three professional references, should be forwarded to hr.Zimbabwe [at] cordaid [dot] net

Mention the vacancy number in subject line: – (e.g. for Masvingo duty station – Admin Clerk the reference is ADC001 – Masvingo)

ADC001-Masvingo, ADC002-Mutare, ADC003-Gweru, ADC004- Chinhoyi, ADC005 -Bulawayo

A written test will constitute part of the interview process. A full job description will be made available to the short listed candidates and only short listed candidates will be contacted.

Coordinator – Risk Compensation Study: Zimbabwe Intervention Community Health Research is a Research Project on HIV/AIDS
Deadline: 3 February 2012

A collaborative research study (ZICHIRE) Zimbabwe Intervention Community Health Research is a Research Project on HIV/AIDS, under Community Medicine of the University of Zimbabwe and requires the services of a Study Coordinator for a research study of its Male Circumcision Project.

The candidate should have the following qualifications and experience:
Masters degree in a relevant field e.g. Public Health, Psychology or allied or behavioral sciences)

Required skills and experience
-Expertise/knowledge of HIV prevention and AIDS treatment issues in Africa
-Knowledge of or training in social psychological, communications or education decision-making or social marketing
-Experience in working with the qualitative data collection and analysis
-Experience in working with analysis of large quantitative data sets using SPSS or Stata
-Demonstrated ability to set and manage priorities, work with efficiency, diplomacy and flexibility in a variety of team situations
-Eager to learn new systems
-Demonstrated effectiveness with verbal and written communications

Written application accompanied by CV should be addressed to:
The Director – ZICHIRE project
28 Van Praagh Avenue, Milton Park
Or email: rodwell [at] zichire [dot] org

Only short listed candidates will be contacted.

Finance Assistant: ActionAid
Deadline: 5 February 2012 (5pm)

Location: Harare
Contract Duration: One year
To Commence: As soon as possible

ActionAid is an international anti-poverty agency working in over 40 countries, taking sides with poor people to end poverty and injustice together.

Purpose of The Job: The Finance Assistant plays a significant role in capturing financial data and processing of payments to clients in line with AAIZ financial management and accountability guidelines.

Key Strategic Responsibilities
-Processing of payments and stamping processed transactions
-Maintaining a sound filing system of all financial documents, including payment vouchers, copies of contracts, correspondence etc
-Capturing data within agreed deadlines
-Updating of monthly exchange rates
-Assisting in compiling documents in preparation for audits
-Posting transactions & Journals in SUN as and when they occur
-Following up & processing of accountabilities
-Reconciliation of and monitoring staff debtors’ balances
-Custodian of fuel coupons

-Diploma in accounting Experience
-At least one year experience in the accounting field

Other requirements and competences
-Knowledge of computerized accounting packages (SUN an added advantage)
-Sharp analytical skills
-Ability to work under pressure
-Ability to work with minimum supervision, but as part of a team

A detailed Job Profile will be made available to short listed candidates.

To apply, please submit your curriculum vitae with an application letter to Human Resources, ActionAid International, 16 York Avenue, Newlands, Harare or jobs.Zimbabwe [at] actionaid [dot] org

Please clearly label your application FINANCE ASSISTANT.

Although we value all applications, we can only respond to short listed candidates.

NB: Please note that this is a NATIONAL position. Whilst all applicants will be assessed strictly on their individual merits, qualified women are especially encouraged to apply.

Projects Administrator: John Snow, INC
Deadline: 6 February 2012 (5pm)

USAID | DELVER PROJECT and Supply Chain Management System Project

John Snow, Inc (JSI), contractor for the USAID | DELVER PROJECT and Supply Chain Management System (SCMS), U.S Government (USG) – funded global technical assistance projects aimed at strengthening health supply chains in developing countries, is recruiting for the position of Projects Administrator to be based in Harare Zimbabwe. This is a one-year, full time contract position. The contract is renewable pending availability of funds.

This position reports to the Country Director.

Key functions: In collaboration with the Country Director: prepare budgets and manage project finances, manage the project human resources systems, and manage communications systems, develop and manage the projects security/emergency planning and readiness, manage the project office lease and provide assistance with expatriate housing leases, assist in management of project vehicle fleet.


Financial and Operations Management
Prepare draft budgets and work plans for SCMS & DELVER projects; monitor expenditures by reviewing SCMS and DELIVER monthly expenditure reports against planned budgets and communicating regularly with JSI/USA finance staff; oversee timely and accurate preparation and submission of monthly cash flow requirements to SCMS and DELIVER/USA; oversee production of monthly field office expenditure reports for both projects; develop a project office financial management procedures manual; oversee all office procurements less than $10,000 and liaise with JSI/USA procurement staff for the office procurements over $10,000; assist local staff to prepare SOWs for local procurements; implement USAID requirements for reimbursement of VAT  paid to the Government of Zimbabwe (GOZ); facilitate and monitor customs clearance for international operations-related procurements and shipments; coordinate with partner and client organizations in implementing system strengthening activities; assist in responding to requests for project information from the USAID mission; provide travel information and support to all JSI- supported visitors traveling to and from Harare and assist in complying with travel approval guide lines; disseminate changes in JSI  policies and procedures to local staff; provide OJT as needed to all staff on local office administrative and financial policies and procedures; work with JSI/USA to provide close-out support to closing Task Orders.

Human resources management
Draft and update job descriptions; maintain project and seconded staff organizational charts; oversee recruitment of locally-hired personnel; participate in interview committees when necessary; monitor annual performance review (APR) system for locally hired personnel; review and update the local hire employee manual; provide assistance to JSI expatriate staff in matters relating to managing their housing leases and allowances and ensure their compliance with JSI guidelines; liaise with other NGOs and USAID contractors on local hire staff salaries, monitor staff HSV usage; respond to staff   requests for information on employee benefits; review/ approve termination payouts.

Communications Management
Implement hard copy and electronic filing system to facilitate good project management and to keep projects audit ready; ensure timely production and submission of SCMS and DELIVER monthly and quarterly progress reports and USAID COPs and Annual Reports; ensure training and workshop reports, consultancy reports and other deliverable reports are completed in a timely manner and added to the project files; coordinate with the IT systems Administrator to ensure that the office local area network, internet, telephone and fax communications facilities are kept in working order and are upgraded as necessary; ensure JSI and SCMS intranets are updated; on-and off-board staff as necessary

Facilities Management
Prepare/review and oversee signature of office lease; liaise with the building management agent on issues related to rented office facility.

Vehicles and Equipment Management
Oversee fuel procurement procedures form local vendors; ensure vehicles are properly registered and insured with local and international authorities; supervise transport officer to ensure that the project motor pool of 20+ delivery trucks and 15+ monitoring vehicles is well managed and property accountability is maintained for vehicles, parts and consumables

Security/Emergency Management
Prepare and update office emergency preparedness plan as needed; brief staff on security and emergency procedures, including office management in event evacuation of expatriate staff, issuance of office keys, lock down of office at close of business etc.

Facilitate bi-monthly technical review meetings.

Qualifications Required
Graduate Degree in Public Administration, Business Administration or equivalent combination/blend of training and experience; Minimum 5years experience in project administration, specifically: budgeting and financial management, human resources, office management, supervision, work planning, and communications support; in depth knowledge of, and experience with USAID and/or USG and/or other international partners program management, related administrative and financial rules and regulations, and experience applying regulations to procurement and local contracting; Excellent cross-cultural communication and interpersonal skills demonstrated by ability to interact professionally with culturally and linguistically diverse staff, clients and consultants; Strong leadership, analytical and organizational skills; Demonstrated ability to work both independently and within a team, assess priorities and manage a variety of activities with attention to detail; Excellent written and verbal English skills, language proficiency in local languages highly desirable; expert skills in Excel, PowerPoint and Word; Zimbabwe national.

Competitive salary and benefits. Interested applicants please submit application letter, complete resume and 3 contactable references to:

The Country Director
Southwest Wing, Room SW 14, Agriculture House
No 1 Adylinn Road, Corner Marlborough Drive
Marlborough, Harare
Fax: +263-4-309830

Email: info [at] jsizim [dot] co [dot] zw

Only short-listed candidates will be notified.

National Administration Officer: World Food Programme (WFP)
Deadline: 8 February 2012

Vacancy Announcement No. 01/12
NOA level
Duty Station: Harare-Country Office

Within delegated authority, the Administration Officer will be responsible for the following duties: evaluate and monitor administrative services and recommend changes in the policies, system and procedures to ensure services aligned with changing business needs and objectives; ensure WFP’s administrative resources are fully and properly accounted for and that internal control systems are adequate and functioning; assess expenditure in administration (office premises, assets, travel, etc) for previous years; estimate new requirements and prepare budget plans for designated areas of work; supervise the administration of common premises to ensure efficiency, cost effectiveness and timeliness of operations and services; oversee the identification of the office technology needs and maintenance of equipment coordinating with relevant units; review adequacy of office space requirements and make recommendations; assist or negotiate contracts with vendors and service providers to ensure cost effective services and quality of timely service; supervise the recording(inventory), disposal and transfer of office assets for office; evaluate, on a regular basis, the inventory status and transactions in the database; report anomalies and discrepancies for timely action; draft correspondence and internal procedural directives relating to administrative matters; coordinate actions relative to the administration of human resource activities such as local recruitment, hr reporting, time keeping etc as required  and by liaising with regional hr officers; contribute to preparedness actions such as early warning, risk analysis and contingency planning and make necessary recommendations; periodically monitor the management of risks and report on any actions; provide guidance and/or supervision to staff as required; perform other related duties as required including some personnel and financial management functions in small offices.

Expected results: Application of expertise in various administrative fields including administering staff benefits, recruiting for positions to be filled by locally recruited staff, and implementing training programs; monitoring budgets and providing accurate and complete reports in the area of responsibility; procuring food and non-food items for the country office while adhering to applicable WFP guidelines, policies and procedures.

Critical success factors: Resourcefulness, initiative, maturity of judgment, tact: effective working relations in support of work conducted by other officers. Ability to prioritize work and handle multiple tasks at the same time. Ability to deal patiently and tactfully with people of different national and cultural backgrounds.

Qualifications: University Degree in Business/Public Administration, Engineering, or other fields related to office management and administration.

Experience: At least one year of professional experience in administration or facilities management.

Knowledge: Training and/or experience utilizing computers, including word processing, spreadsheet and or other standard WFP software packages and systems. General knowledge of UN system policies, rules, regulations and procedures governing administration.

Language: Fluency in both oral and written communication in the UN official language in use at the duty station and in the duty station’s language, if different.

Desirable skills: Relevant experience in UN or NGO administrative management environments; Level C in a second official UN language is desirable.

Qualified candidates are requested to submit their application together with an updated CV, photocopies of certificates and name, address and telephone numbers of three referees in a sealed envelope clearly indicating the position being applied for to: Human Resources Officer, World Food Programme, 15 Natal Road, Belgravia, Harare by 8 February, 2012. Only short-listed candidates will be contacted for the recruitment processes.

Qualified female candidates are particularly encouraged to apply.

Caretaker / Gardener: Zimbabwe Women’s Bureau (ZWB)
Deadline: 10 February 2012

ZWB is seeking to fill the above post that has fallen vacant within the organization.
Qualification: Diploma in Security
Qualities: Honest and hardworking

Those interested should send their applications and CVs clearly marked CARETAKER to zwbtc2 [at] gmail [dot] com or deliver to 43 Hillside Road, Box CR120, Cranborne, Harare.

The incumbent should be prepared to start as soon as possible.

Senior Lab Program Advisor
Deadline: 10 February 2012

Service Objectives: Under this task order, the contractor will independently provide all labor, supplies, material and equipment (exceptions noted below) in support of the Centers for Disease Control and Prevention (CDC) and the Presidential Emergency Plan for AIDS Relief (PEPFAR) partners in accordance with this Statement of Work in support of CDC by providing the following services

Task Requirements
-Serve as an expert advisor for clinical and public health laboratory science
-Establish processes for interagency collaboration e.g. set-up working groups, design interagency planning processes, etc
-Document interagency decisions
-Coordinate the development of policy and programs affecting public health and clinical laboratory services provision in support of The President’s Emergency Plan for AIDs Relief (PEPFAR) in collaboration with the USG partner efforts in HIV/AIDS prevention, surveillance, treatment, and care programs in the region
-Provide guidance on policy and programs affecting public health and clinical laboratory services provision for HIV/AIDS/STI/TB prevention, surveillance, treatment, and care programs in support of the President’s Emergency Plan for AIDS Relief
-Facilitate the development of interagency strategies, budgets and reports
-Manage COP lab activities submission process, ensuring that PEPFAR/CDC guidance is being followed
-Provide weekly updates to the team on technical and program management information
-Support out-of-town visitors and arrange meetings, site visits, and other logistics
-Provide technical assist to CDC partners throughout Zimbabwe

Task Deliverables
-Monthly reports (1-2 pages) summarizing activities and accomplishments related to the scope of work (due 5th of every month beginning March 2012)
-Quarterly Progress Report
-Country Operational Plan (COP) due March
-Annual Report due October
-Semi-Annual Report due annually
-Interagency Work Plan due October
-Final report describing activities, accomplishments, and recommendations (March 2013)

Minimum Qualifications and/or Certifications
1.Masters in lab science
2.Masters in public health
3.A minimum of 10 years’ experience in public health lab system strengthening in resource-poor settings
4.At minimum of 5 years’ experience in public health lab system strengthening in Africa

Please submit your CV to: resumes [at] ctsglobalusa [dot] com

Infrastructure Advisor: Department For International Development (DFID)
Deadline: 13 February 2012

The UK government’s department for international development Zimbabwe wishes to appoint an infrastructure advisor. This post will initially be for a fixed term of 2years.

DFID is one of the three largest bilateral donors in Zimbabwe, scaling up its support over the next four years from 70 million pounds in 2010/11 to 95 million pounds in 2014/15.

Job Description/ Responsibilities
-Help to design, deliver, monitor and evaluate programmes worth around 30 million pounds in the water and sanitation sector to ensure they deliver strong results and value for money (approximately 30% of time)
-Drive forward the regional integration and regional wealth creation agenda for DFID Zimbabwe (25%)
-Provide technical leadership to and oversight of the multi-donor trust fund (the Zimfund) which is supporting infrastructure development in Zimbabwe, managed by the African Development Bank (15%)
-Provide input on DFID’s behalf to the infrastructure technical review group of the World Bank analytical multi donor trust fund (15%)
-Input as necessary on other programmes in DFID’s portfolio in Zimbabwe (health, education, livelihoods) or infrastructure work further afield (15%)

Personal Qualities, Skills and Competencies Required (Person Specification)
-At least 5 years experience of working in Zimbabwe or a similar context which has provided the knowledge of infrastructure provision in state rebuilding situations
-Good understanding of the key governance considerations in public service provision and the political and institutional challenges of delivery
-Knowledge of using infrastructure to support shared and sustainable growth at a macro and micro level
-Knowledge of infrastructure and climate change
-Knowledge and experience in relevant technical areas such as water, energy and transport
-Proven ability to plan and deliver on complex international aid projects involving large budgets
-Familiarity in working with the private sector in project delivery
-Strong analytical skills and familiarity with key economic concepts
-Excellent oral and communication skills
-Be an effective team-worker

Remuneration: A competitive salary starting at US$5,417 per month plus benefits is offered. The successful applicant will need to a hold Zimbabwean citizenship or a valid work permit for Zimbabwe

For an application pack (containing an application form, a full job description and the Core Competency Framework), please go to http://www.dfid.gov.uk/About-DFID/Working-for-DFID1/Recruitment-policies-and-procedures/Applying-for-a-job-at-DFID

Only applications made on the DFID Application Form and submitted in electronic copy will be considered. Application forms should be emailed to dfidzim-recruitment [at] dfid [dot] gov [dot] uk

All completed applications forms should state “A2 Infrastructure Vacancy” in the subject box

Economist Adviser: Department For International Development (DFID)
Deadline: 13 February 2012

The UK Government’s Department for International Development (DFID) Zimbabwe wishes to appoint an economist adviser. This post will be for a fixed term of 3 years.

DFID is one of the three largest bilateral donors in Zimbabwe, scaling up its support over the next four years from 70 million pounds in 2010/11 to 95 million pounds in 2014/15.

Job Description/Responsibilities
-Enhancing DFID Zimbabwe’s understanding of macroeconomic and budgetary trends (approx 50% of the time)
-Enhancing DFID Zimbabwe’s understanding of the business environment in Zimbabwe and constraints to economic growth (approx 15%)
-Support the regional work on the wealth creation agenda led by DFID South Africa (approx 10%)
-Supporting the work of the Results Adviser (approx 15% of the time) applying quantitative techniques to assess value for money delivered by DFID programmes
-Contributing to wider work of DFID’s Economist cadre (approx 10%)

Personal Qualities, Skills and Competencies Required (Person Specification)
-Hold a University Degree in Economics to MSc level
-At least 3 years experience working in Zimbabwe or a similar context in areas related to the job description
-Strong quantitative and analytical skills, and advance knowledge of Excel
-Be a strong net worker, able to relate to a complex set of stakeholders in the donor community, private sector and Government of Zimbabwe
-Excellent oral and written communication skills
-Be an effective team worker
-Good work planning skills and focus on delivery of work

Remuneration: A competitive salary starting at US$4 500 per month is offered plus benefits. The successful applicant will need to a hold Zimbabwean citizenship or a valid work permit for Zimbabwe

For an Application Pack (containing an Application Form, a full job description and the core competency framework), please go to: http://www.dfid.gov.uk/About-DFID/Working-for-DFID1/Recruitment-policies-and-procedures/Applying-for-a-job-at-DFID

Only applications made on the DFID Application Form and submitted in electronic copy will be considered. Application forms should be emailed to dfidzim-recruitment [at] dfid [dot] gov [dot] uk

All completed applications forms should state “A2(L) Economist Vacancy” in the subject box

M & E Assistant: Childline Zimbabwe
Deadline: 15 February 2012

Program: Specialised services for abused and neglected children
Reporting relationship: M&E officer
Place of Posting: Harare

Childline’s continued success depends upon an effective Monitoring and Evaluation system for accountability and strategic decision making. As such a well managed M&E system is essential to the running of the organisation. The M&E assistant’s role is to support the M&E officer in designing, implementing and managing an effective Monitoring, Evaluation and Research system.

Roles and Responsibility
-Ensure accurate and timely data collation from drop-in centres
-Design tools and processes to collect data, which may inform policies and procedures
-Spearhead training to project staff in data quality processes and procedures to gather required data
-Ensure the reliability and accuracy of data collected
-Regular data entry to produce primary reports
-Prepare M&E reports on request by management
-Initiate and spearhead operation research
-Maintain database of beneficiaries
-Support analysis of reports and providing feedback on reports from drop-in centres
-Assist in compiling donor reports

Qualifications and Competencies
-A first degree in Statistics, Social Sciences or its equivalent.
-Demonstrated experience of M&E
-Research experience in both quantitative and qualitative research methods
-Sound understanding of OVC, child protection and community development
-Experience in the use of statistical analysis packages – STATA; SPSS, Epi info an added advantage
-Excellent communication skills (both written and oral) and a team player.
-A valid class four drivers licence with at least 3 years driving experience

Interested candidates who meet the above criteria should submit applications and updated Curriculum Vitae to:

Childline Zimbabwe
31 Frank Johnson Ave

Or email reception [at] childline [dot] org [dot] zw

Project Officer – Social Worker: Childline Zimbabwe
Deadline: 15 February 2012 (4pm)

Based in Gweru

Childline is a local Private Voluntary Organisation looking for a qualified and passionate professional to take up the position of Social Worker in Gweru. We seek an individual with an ability to work independently with minimal supervision, motivation and passion for achieving best outcomes for children and tackling issues of child abuse in Zimbabwe and a clean driver’s licence.

Key Responsibilities
-Provide direct counselling & therapeutic support to children who have been abused and their families
-Complete follow-ups on reports received of child abuse, including home visits within the community
-Provide assistance to the police and Social Welfare Department on ensuring the child’s future safety and no further abuse takes place
-Work jointly with other stakeholders in the field of children’s services, making referrals and networking
-Supervise the Community volunteers who provide community PSS
-Assist in capacity development and training of Community volunteers and community-based child protection structures
-Compile monthly reports of a high standard
-Maintain accurate case records and attend regular supervision
-Raise awareness in the community of children’s rights and issues of child abuse, giving presentations and facilitating workshops
-Support the organisations fundraising activities in the local community
-Work as part of a team towards achieving the organisations objectives

Qualifications & Experience required
-A degree in social work, counselling, social sciences, community development,  and/or public health
-Registered with the Council of Social Workers as a Social Worker – Active Membership
-Previous experience of individual counselling and working with the police and justice systems
-3 years experience of working with children, abuse, child protection, children’s rights, HIV and AIDS
-Strong networking and advocacy skills
-Good analytical and writing skills as well as strong organizational skills and the ability to work independently
-Strong working knowledge of Word, Microsoft Office Package and Outlook
-Clean Driver’s licence and at least 3 years of driving experience
-Previous experience in the NGO sector is an advantage
-High standard of language skills (written and spoken) in Shona and English

Only short listed candidates will be contacted. Childline Zimbabwe reserves the right not to fill the position. All applications should include a covering letter, CV and names of at least two contactable references.

Applications to be delivered to:

The Director
31 Frank Johnson Avenue

Or email reception [at] childline [dot] org [dot] zw

ICT policy for advocacy coordinator: Association for Progressive Communications (APC)
Deadline: 17 February 2012

APC is looking for someone with extensive experience in the ICT policy field in Africa, strong networking and outreach skills and experience and expertise in advocacy, research, capacity building and strategic communications.

Find out more

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