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Finance and administration vacancies with NGOs in Zimbabwe

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Finance and Administration Officer: Absolute Return for Kids (ARK)
Deadline: 21 January 2013

Job Purpose
The role’s main objective is to ensure proper financial management of ARK Zimbabwe’s affairs and in particular to ensure that funded programmes effectively procure products and services so that projects are able to deliver the agreed outcomes to the time and budget agreed. The Administration and Finance Officer will therefore contribute to the overall good function of ARK and delivery of its agreed goals.

Reporting Relationships: Reporting to the Country Director

Liaison Relationships
-Internal: All staff, including London based colleagues
-External: MOHCW, UNICEF other Development Partners

Principal Accountabilities
-Administration of office expenses
-Management and control of petty cash
-Preparation of payment documentation and ensuring payments made to schedule
-Provision of fully coded financial transaction data to financial accountant
-Monitoring internal and external expenditures, providing regular updates to the Country Director, and alerting Country Director to possible budget overspend in timely manner
-Supporting the costing of programme activities and the drafting of office and programme budgets
-Ensuring good administration and procurement procedures and compliance with Financial and Administrative policies and procedures
-Ensuring human resource needs for the organization are being met
-Managing overall infrastructure for the office, including office supplies and basic equipment
-Procuring products and services for ARK and ARK supported programs on time and according to defined specifications
-Maintaining an inventory of assets and supplies

-Strong numeracy skills
-Ability to present data in easily accessible way
-Excellent organizational, planning and logistical skills with a proactive attitude and attention to detail
-Strong inter-personal skills, enhancing team work culture
-Ability to identify and confidence to report risks and problems in appropriate way
-Excellent computer skills (Excel, Word Powerpoint) and significant experience with email administration and internet usage
-Ability to work efficiently under time pressure
-Ability to handle confidential information appropriately
-Skilled at prioritizing and completing multiple tasks
-Ability to work independently with minimal supervision, as well as in a team environment
-Able to work additional hours or to vary hours when required
- Able to travel away from office when required

Qualification And Experience
-Degree level education, ideally with some Finance and Business Administration (may be studying for an accountancy/finance qualification)
-Minimum 3 years experience in bookkeeping or auditing in a reputable organization
-Experience in office management
-Clean class 4 drivers licence
-Working experience with NGO is an asset
-Traceable reference

Behavioral Competencies
-Relationship management: Builds and maintains mutually beneficial relationships with others inside or outside the organization who can provide information, assistance and support.  Remains calm under pressure.  Can manage multiple demands.
-Planning and organizing: Conducts planning for achievement of own, unit or organizational goals and organizes activities to achieve the goals
-Negotiation: Negotiates effectively and ensures mutually beneficial outcomes for both parties
-Integrity:  Maintains highest standards of honesty and integrity
-Teamwork: Works collaboratively with others to achieve organisational goals and objectives
-Communication: Listens to others and communicates both orally and in writing in an effective manner that fosters open communication
-Analytical skills: Interprets, links and analyses information in order to understand information
-Problem solving: Solves problems effectively

To apply for these position submit

1. A cover letter describing why you are interested in working for ARK and summarizing your suitability for the position
2. An updated curriculum vitae (not more than 2 A4 pages please)

Email to: zimrecruit [at] arkonline [dot] org cc: Easter.Shoniwa [at] arkonline [dot] org

On the subject line: Include first and last name, Job Title and date of submission

Or deliver to 7 St Quintin Avenue, Eastlea, Harare.

Only short listed candidates will be contacted for the recruitment processes.

Administration Assistant: Zimbabwe National Quality Assurance Programme (ZINQAP) Trust
Deadline: 21 January 2013 (4:30pm)

The Zimbabwe National Quality Assurance Programme (ZINQAP) Trust, is inviting applications from qualified candidates with the relevant experience to fill the position of Administrative Assistant.

-HND in Accounting/Administration
-Degree qualification will be an added advantage
-Competence in use of Pastel accounting package
-Minimum of 2years’ experience in the Accounts department  in the NGO sector
-Good Communication skills
-Fluent spoken English, Shona and/or Ndebele

Job Description
-Processing of payments to suppliers/creditors
-Receipting and Banking
-Maintaining petty cash
-Raising invoices to debtors on a quarterly basis
-Perform other duties as assigned by the Finance and Administration Manager

Submit application letter together with detailed CV and copies of certificates to:

The Director, ZINQAP Offices, Parirenyatwa Hospital Grounds, Harare

Or email: hr [at] zinqap [dot] org [dot] zw

Only short listed candidates will be contacted.

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